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Archives Information and Policies: Information & Policies

College Archives

On This Page

  • Hours/Location/Contact
  • Access To the Archives
  • Gifts to the Archives
  • Gift Agreement Form
  • Collection Development Policy
  • Credit For Use Of Material

Hours/Location/Contact

Welcome! The Meredith College Archives are located in room 014 of the Carlyle Campbell Library. Staff offices are in the library Technical Services Department.  Hours are from 8:00-5:00 Monday through Friday. Advance appointments are strongly recommended.

To contact the Archives:

Carrie Nichols, Head, 919-760-8047
archives@meredith.edu

Address

College Archives
Carlyle Campbell Library, Meredith College
3800 Hillsborough St., Raleigh, NC 27607-5298

Access To the Archives

Complete information about who is permitted to use the Archives and rules governing the use of specific kinds of material is in the document titled Meredith College Archives Access Policies.

Gifts To the Archives

Mission Statement

Meredith College Archives preserves in a formal archival program the history of the College by collecting, processing, conserving, and providing access to institutional records and other historically valuable material of the College. The material in Meredith College Archives supports the research needs of Meredith students, faculty, staff and alumnae.

How to Donate

Donors should contact the Director of Archives at archives@meredith.edu or 919-760-8047 before arranging to bring or send materials.

Gift Agreement Form

Please include the signed gift agreement with your donation so that you can receive formal acknowledgement. A copy of the gift agreement form is available here.


Collection Development Policy (What we accept)

The collection policy serves as a guideline for the selection, acquisition, and retention of archival resources in a variety of formats, including but not limited to print, non-print, electronic media, realia, and ephemera. The Archives, which is the official repository for institutional records of Meredith College and other historically valuable information, accepts:

  1. Primary source material about the College
  2. Resources on student life and experience
  3. Information about Meredith’s Baptist heritage
  4. Publications by people associated with the College
  5. College publications
  6. Photographs, scrapbooks, memorabilia, videos, jewelry, clothing, and oral history

Duplicate materials, unsupported formats, and other items that do not reflect Meredith College Archives collection policy may not be accepted or may be deaccessioned by the Dean of the Library or the Director of Archives . Decisions about accepting any material, including in the above categories, are the responsibility of the Director of Archives and the Dean of the Library.

Meredith College Archives also acquires materials by gift or other legal transaction that transfers title to the Archives. Meredith College Archives does not accept material that is closed to public access in perpetuity, and ordinarily will not accept material that is closed for any period of time.

Gift Agreement Form

The Deed Of Gift Agreement specifies the responsibilities of the donor and the library for any materials given to the Archives. See and print the agreement here.

Collection Development Policy: Archives

Guidelines about what kinds of material the Archives does and does not accept are in the Archives Collection Development Policy. Printable Version

Credit For Use Of Material

Rules for proper attribution of any display or other use of material from Meredith College Archives in any setting are as follows (Printable version):

CREDIT FOR USE OF MATERIAL FROM

MEREDITH COLLEGE ARCHIVES

  Any display or other use of material from Meredith College Archives must be accompanied
by the following statement.  The type of material (photographs, recording, etc.) is inserted in the blank:

__________ courtesy of Meredith College Archives, Carlyle Campbell Library

 

Types of material covered:

This statement must be used with original and/or reproduced material.  It must be used with all media including, but not limited to, text, photographs, video, and audio. 

 

Placement of the statement:

Audio:  Written on the physical medium, e. g., cassette or CD
Video:  Written on the container, e. g., cassette or DVD
Text, photographs, drawings (single pieces):  Placed next to the item
Text, photographs, drawings (multiple pieces):  For displays or exhibits of multiple pieces, one statement within the display or exhibit is sufficient.
World Wide Web:  A statement on each web page displaying Archives material is required.

 

Format of the statement:

The format (font, number of lines, color) is at user’s discretion.

 

Copyright:

With all material from Meredith College Archives, it is the patron’s responsibility to follow U. S. copyright law (Title 17, United States Code).  Information is available at http://www.loc.gov/copyright/title17/ and http://infotogo.meredith.edu/copyright

 

Questions:

Address questions to the following Carlyle Campbell Library staff:

 Carrie Nichols, Head of Archives – 919-760-8047 or nicholsc@meredith.edu