How To: Document Accessibility

Word Documents can be made accessible BEFORE and AFTER a document is created, it is much EASIER to create an accessible document then to fix a document after it has been created.

Main errors to watch for:

• Unnecessary use of spacebar
• Word can automatically create a table of contents
• Make sure your document is formatted using styles and layout
• Add ALT-Text to images, tables, and graphs
• DO NOT use random lines, spaces, dots, shapes, etc. to create tables, just use the table tool.
• Recommend using Word suggested margins. Sometimes custom margins have a difficult time adjust between PDF, Word, Pages, etc.

After checking accessibility, if your document needs work it may look like this:

The primary area to focus on first is Errors. Secondarily, Warnings. Lastly, Tips.